Administrative Assistant – Full Time

As part of its expansion phase, Ecorys, a leading European research-based consultancy & events organiser in the European fields, is seeking to recruit a full-time Administrative Assistant.

Task description: 

ECORYS Brussels is looking for 'polyvalent' persons. The position involves office & secretarial support (reporting to Office manager):

  • Reception duties (phone, welcome);
  • Main mailbox management; 
  • Management of the main Office (Public) Calendar via Outlook;
  • First contact point for meetings’ organisation: booking/preparing meeting rooms, lunches,...);  
  • Courier delivery and mail support;
  • Office supplies orders (stationeries, drinks, newspapers, …);
  • Basic IT support (skype, basic IT workstations connections, printers, …);
  • Filing/archiving;
  • Backup support for administrative offers to the European Institutions , administrative project management;
  • Layouting of various reports and proposals;
  • Helping with the basic and punctual tasks for event team (badges, printings, delegate packs, etc…).


  • Languages: EN (native or very good)/FR
  • MS Office has no secrets for you; 
  • You are flexible to manage all sorts of tasks;
  • You are structured, organised, precise, motivated and able to work within a multi-cultural environment and team.

Added Value

  • Other computer programs / tools (as Word Advanced);
  • Any other European language;
  • Preferably having already some work experience in an European / international area.

What we offer:

Start date: 01/09/2017

Type of contract: 3 months CIP (Convention d’immersion professionnelle/ traineeship), with a possibility of permanent placement at the end of the 3 months.

Salary : €1200 gross (= +/- €1100 Net)

Meal vouchers: €8

Public transport reimbursement: stib or train

Holidays: 5 days of vacations during the length of the CIP.

If you are interested, please send your CV and a motivation letter to Kindly indicate in the subject of your email: "ECORYS – Administrative Assistant application 2017".